Purpose of Emergency Documents
Emergency documents ensure that caregivers, schools, advocates, and medical professionals have immediate access to essential information when time is critical.
Tip: Store digital copies securely and keep printed copies in an easily accessible location.
Child & Family Information
Identification
- Birth certificate
- Photo ID (if applicable)
- Social Security card
Emergency Contacts
- Parents / guardians
- Backup caregivers
- Emergency pickup list
School & Advocacy Documents
Education Records
- IEP or 504 Plan
- Behavior intervention plans
- Evaluation reports
Meeting & Communication Records
- IEP meeting notes
- Email correspondence
- Advocacy summaries
Medical & Care Documents
Medical Information
- Medical summary
- Diagnoses and allergies
- Medication list
Authorizations
- Medical consent forms
- HIPAA authorizations
- Emergency treatment permissions
Legal & Planning Documents
Legal Documents
- Guardianship or custody orders
- Power of attorney
- Special needs trusts (if applicable)
Emergency Plans
- Individual emergency plan
- School emergency procedures
- Family emergency plan
Maintenance & Review
- Review documents at least annually
- Update after school, medical, or legal changes
- Confirm access for authorized caregivers
